What We Do
At Bhairavi Entertainment, we understand your desire for excellence. That’s why we customise each service level to perfectly match the unique needs and scale of your event. From meticulous planning to flawless execution, we ensure that every detail reflects your vision and exceeds your expectations.
01
Venue Selection & Layout
Our venue selection and layout services are meticulously curated to create the perfect atmosphere for your event. We understand that the venue sets the tone, so we work closely with you to choose a location that aligns with your vision and budget. From elegant ballrooms to scenic outdoor settings, we ensure every aspect of the layout complements the theme and enhances the guest experience. Let us transform your venue into a captivating space that leaves a lasting impression.
02
All Appointment Scheduling
Our appointment scheduling service is designed to streamline your event planning process. We handle all the logistics, from coordinating meetings with vendors to setting up appointments for consultations and walkthroughs. With our expertise, you can focus on what matters most – creating a memorable event. Let us take the hassle out of scheduling, so you can enjoy a stress-free planning experience.
03
Budgeting
Our budgeting service is tailored to help you make the most of your event budget. We work closely with you to understand your financial goals and priorities, then create a comprehensive budget plan that maximises value without compromising on quality. From negotiating with vendors to tracking expenses, we ensure every pound is spent wisely. With our expertise in budget management, you can rest assured that your event will be a success, within budget and beyond expectations.
04
Vendor Recommendation, Negotiation, and Coordination
Our vendor recommendation, negotiation, and coordination service is designed to simplify your event planning journey. We carefully select vendors based on your needs and preferences, ensuring a seamless fit for your event. We then negotiate competitive rates and contracts on your behalf, maximising value and minimising stress. Throughout the process, we coordinate with vendors to ensure smooth communication and flawless execution on the day of your event. Let us handle the details so you can focus on enjoying a memorable and stress-free experience.
05
Design and Decorations
Our design and decorations service is dedicated to transforming your vision into reality. We collaborate closely with you to understand your style, theme, and preferences, then create a bespoke design plan that brings your event to life. From exquisite floral arrangements to stunning lighting and decor elements, we curate every detail to perfection. Our goal is to create an immersive and captivating atmosphere that leaves a lasting impression on your guests. Let us elevate your event with our expertise in design and decorations.
06
Lighting, Staging, and Sound
Our lighting, staging, and sound services are tailored to enhance the ambiance and overall experience of your event. We utilise cutting-edge technology and creative design to create a visually stunning and immersive environment. From elegant lighting schemes that set the mood to professional-grade sound systems that ensure crystal-clear audio, we handle every aspect with precision and expertise. Our team works diligently to ensure that the staging and technical elements seamlessly complement the theme and flow of your event, leaving a lasting impression on your guests. Let us illuminate your event with our expertise in lighting, staging, and sound.
07
Planning Schedule and Timeline
Our planning schedule and timeline service is designed to keep your event organised and on track. We work closely with you to create a detailed schedule that outlines all key milestones and deadlines leading up to the event. From vendor bookings to logistics coordination, we ensure that every aspect of the planning process is carefully managed and executed according to schedule. Our goal is to provide you with a clear roadmap that allows for efficient decision-making and seamless coordination, resulting in a successful and stress-free event. Let us take care of the planning schedule and timeline so you can focus on enjoying the event itself.
08
Selection and Coordination of Invitations and All Printed Materials
Our selection and coordination of invitations and all printed materials service is designed to add a touch of elegance and professionalism to your event. We work closely with talented designers and printers to create custom invitations, programmes, signage, and other printed materials that reflect the theme and style of your event. From selecting the perfect paper stock to coordinating the printing and delivery process, we handle every detail with precision and care. Our goal is to ensure that your invitations and printed materials make a lasting impression on your guests, setting the tone for a memorable event. Let us take care of the selection and coordination of invitations and printed materials so you can focus on enjoying your special day.
09
RSVP Coordination
Our RSVP coordination service is dedicated to simplifying the guest management process for your event. We handle all aspects of RSVP tracking, from sending out invitations to managing responses and guest lists. Our team ensures that every RSVP is handled promptly and accurately, allowing you to stay informed and organised throughout the planning process. With our expertise in guest coordination, you can focus on creating an unforgettable event while we take care of the logistics. Let us streamline your RSVP process and ensure a seamless experience for you and your guests.
10
Guest Concierge Services
Our guest concierge services are designed to elevate the experience for your attendees. From coordinating transportation and accommodations to providing personalised assistance and recommendations, we ensure that every guest feels welcomed and valued. Our team goes above and beyond to anticipate and fulfil the needs of your guests, making their experience truly exceptional. With our guest concierge services, you can rest assured that every aspect of your event will be handled with care and professionalism, leaving a lasting impression on your attendees. Let us take care of the details so you can focus on creating unforgettable memories for your guests.
11
Ceremony Planning
Our ceremony planning service is dedicated to creating a meaningful and memorable experience for you and your guests. We work closely with you to understand your vision for the ceremony, whether it’s a wedding, anniversary celebration, or any special occasion. From selecting the perfect venue to coordinating officiants, music, and vows, we handle every aspect with attention to detail and care. Our goal is to ensure that your ceremony reflects your unique love storey and leaves a lasting impression on everyone present. Let us bring your dream ceremony to life with our expertise in planning and coordination.
12
Event Run of Show
Our event run of show service is focused on ensuring a seamless and well-coordinated flow for your event. We meticulously plan and schedule every aspect of the event, from guest arrivals to programme segments and transitions. Our team manages the timeline, coordinates with vendors and staff, and oversees the execution of each element according to the run of show. With our expertise in event logistics and coordination, you can relax and enjoy your event while we ensure that everything runs smoothly and according to plan. Let us handle the run of show so you can focus on creating unforgettable moments for your guests.
13
Entertainment
Our entertainment services are designed to elevate your event with captivating performances and engaging experiences. Whether you’re looking for live music, dance acts, interactive games, or themed entertainment, we have a diverse range of options to suit your event style and audience preferences. Our team works closely with talented performers and production professionals to create a memorable and immersive entertainment experience that leaves a lasting impression on your guests. From start to finish, we ensure that every moment is filled with excitement, laughter, and enjoyment. Let us bring your event to life with our expertise in entertainment.
14
Gifting for GuestsIncluding Welcome Gifts, Evening Turndown Surprises, and Favours
Our gifting for guests service adds a touch of thoughtfulness and appreciation to your event. From welcome gifts that greet guests upon arrival to evening turndown surprises and favours that leave a lasting impression, we curate unique and memorable gifts tailored to your event theme and style. Our team handles everything from sourcing and packaging to delivery, ensuring that each gift is a delightful and personalised token of gratitude for your guests. Let us help you make every guest feel special and valued with our gifting services.
15
Tenting
Our tenting services offer a versatile and stylish solution for outdoor events. Whether you’re planning a wedding, corporate gathering, or private party, our team can create a custom tenting setup that suits your needs and enhances the ambiance of your event space. From elegant marquees to cosy canopy tents, we ensure that every detail, from lighting and decor to seating arrangements, is carefully considered and executed to perfection. Let us transform your outdoor venue into a sophisticated and comfortable space where you and your guests can enjoy a memorable event, rain or shine.
16
Food and Beverage
Our food and beverage services are designed to tantalise your taste buds and impress your guests. From exquisite cuisine crafted by talented chefs to a carefully curated selection of beverages, we ensure that every bite and sip is a culinary delight. Our team works closely with you to create a customised menu that reflects your preferences and event theme, whether it’s a formal dinner, buffet-style meal, or cocktail reception. With attention to detail and a focus on quality, we guarantee a memorable dining experience that leaves a lasting impression on your guests. Let us take care of the food and beverage aspect so you can savour every moment of your event.
17
Service Staff Training
Our service staff training programme is designed to ensure that every member of our team delivers exceptional service and professionalism at your event. We provide comprehensive training on hospitality standards, guest interaction, and event logistics, equipping our staff with the skills and knowledge needed to exceed your expectations. From greeting guests with a warm smile to attending to their needs with efficiency and grace, our trained staff is dedicated to creating a seamless and enjoyable experience for you and your guests. With our commitment to excellence in service, you can rest assured that your event will be handled with the utmost care and professionalism.
18
Event Run of Show
Our event run of show service is all about ensuring smooth and seamless execution of your event from start to finish. We meticulously plan every aspect of the event timeline, including guest arrivals, programme segments, speaker introductions, entertainment, and more. Our experienced team oversees the coordination of all elements, ensuring that each component flows seamlessly into the next. With detailed run of show documentation and precise timing, we ensure that your event runs like clockwork, allowing you to focus on enjoying the experience while we handle the logistics behind the scenes. Trust us to manage the event run of show, and we’ll deliver an unforgettable event that leaves a lasting impact.
19
Etiquette
Etiquette plays a crucial role in creating a positive and harmonious atmosphere at any event. Our team is well-versed in event etiquette, ensuring that every aspect of your gathering, from interactions with guests to formalities and protocols, is handled with grace and professionalism. We prioritise respect, courtesy, and attention to detail, ensuring that all guests feel welcomed and valued throughout the event. Whether it’s seating arrangements, introductions, or cultural considerations, we take care of etiquette nuances to enhance the overall experience for you and your guests. Trust us to uphold the highest standards of etiquette, making your event a refined and memorable occasion for everyone involved.
20
Planning and Coordination of All Auxiliary Wedding Events
Our planning and coordination services extend beyond the main wedding day to encompass all auxiliary events leading up to the big day. From engagement parties and bridal showers to rehearsal dinners and post-wedding brunches, we ensure that every event is meticulously planned and flawlessly executed. Our team works closely with you to understand your vision and preferences for each event, handling all aspects of coordination, logistics, and vendor management. With our expertise and attention to detail, you can relax and enjoy every moment of these special occasions leading up to your wedding day. Trust us to make every auxiliary event a seamless and unforgettable part of your wedding celebration.
21
Coordination of NDAs, and if Applicable, Press Liason
Our coordination services extend to managing Non-Disclosure Agreements (NDAs) and, if applicable, acting as a liaison with the press. We understand the importance of confidentiality and protecting sensitive information, which is why we handle NDAs with utmost discretion and professionalism. Additionally, if your event involves media coverage or press interactions, we can serve as a point of contact for press enquiries, coordinate interviews, and ensure that your event receives positive and accurate media coverage. With our expertise in handling NDAs and press relations, you can focus on your event’s success while we manage these critical aspects seamlessly.
02
Corporate Events
We put your organisation first. We learn about your business, we focus on your challenges, and we plan events to support your goals.
We approaches every project with meticulous attention to detail and obsessive precision. Regardless of size and scope, we treat your event like a business with clear strategic goals, defined milestones, and a comprehensive plan to ensure that your event is delivered on time and on budget.
01
Project Management & Administration
Our project management and administration services are tailored to ensure the seamless execution of your event from conception to completion. We handle all aspects of project coordination, including budgeting, timeline management, vendor communication, and logistical planning. Our experienced team oversees every detail with precision and efficiency, ensuring that deadlines are met, budgets are adhered to, and all tasks are executed flawlessly. With our expertise in project management and administration, you can trust us to deliver a successful event that exceeds your expectations. Let us take care of the administrative details so you can focus on enjoying a stress-free planning experience.
02
Registration Management & Support
Our registration management and support services are designed to streamline the registration process for your event and provide attendees with exceptional support. We handle all aspects of registration, from setting up online registration platforms to managing attendee lists and processing registrations. Our team ensures that registration is smooth and efficient, providing timely support to attendees for any questions or issues they may have. With our expertise in registration management, you can trust us to handle the logistics and administration, allowing you to focus on delivering a memorable event experience. Let us take care of registration management and support, so you can make your event a success.
03
Financial Management
Our financial management services are dedicated to ensuring the efficient and transparent handling of finances for your event. We handle budgeting, expense tracking, vendor payments, and financial reporting with meticulous attention to detail. Our experienced team works closely with you to establish financial goals and priorities, providing regular updates and ensuring that expenditures align with your budget. With our expertise in financial management, you can rest assured that your event’s finances are in capable hands, allowing you to focus on the success of your event without worrying about financial complexities. Trust us to manage your event’s finances professionally and responsibly.
04
Volunteer Support & Management
Our volunteer support and management services are aimed at maximising the impact of volunteers in your event while ensuring a positive and rewarding experience for them. We recruit, train, and coordinate volunteers, matching their skills and interests with appropriate roles to enhance event operations. Our team provides ongoing support and supervision to volunteers, ensuring they are motivated, engaged, and equipped to contribute effectively to the success of your event. With our expertise in volunteer management, you can rely on us to create a cohesive and enthusiastic volunteer team that adds value to your event experience. Let us handle volunteer support and management, allowing you to focus on delivering a memorable event.
05
Programme Development & Speaker Management
Our programme development and speaker management services are tailored to create engaging and impactful event programme . We work closely with you to develop a comprehensive programme agenda that aligns with your event goals and audience expectations. From identifying keynote speakers and panelists to coordinating presentation topics and formats, we ensure that every aspect of your programme is well-planned and executed. Our team also handles speaker management, including communication, logistics, and on-site coordination, to ensure seamless presentations and a memorable experience for attendees. With our expertise in programme development and speaker management, you can trust us to deliver an event programme that captivates and inspires your audience. Let us bring your vision to life with an engaging and successful programme .
06
Networking Reception & Social Events Management
Our networking reception and social events management services are designed to create memorable and engaging experiences for your guests. Whether it’s a cocktail reception, networking event, gala dinner, or themed party, we handle all aspects of planning and coordination to ensure a seamless and enjoyable experience. From venue selection and decor to entertainment and catering, we curate every detail to reflect your vision and exceed guest expectations. Our team also facilitates networking opportunities, icebreakers, and interactive activities to encourage meaningful connections and interactions among attendees. With our expertise in networking reception and social events management, you can relax and enjoy a successful and impactful event. Let us elevate your networking and social events to new heights.
07
Event Branding, Marketing & Communication
Our event branding, marketing, and communication services are geared towards creating a strong and compelling presence for your event. We work closely with you to develop a unique brand identity that resonates with your target audience and communicates your event’s key messages effectively. From designing eye-catching logos and marketing materials to implementing strategic digital and traditional marketing campaigns, we ensure that your event gains maximum visibility and engagement. Our team also handles communication with attendees, sponsors, and media, providing timely updates, managing enquiries, and generating excitement leading up to the event. With our expertise in event branding, marketing, and communication, you can trust us to enhance the overall success and impact of your event. Let us help you build a memorable and successful event brand.
08
Facility & Hotel Management
Our facility and hotel management services are focused on ensuring a seamless and enjoyable experience for your guests. We handle all aspects of facility coordination, from venue selection and setup to logistics and on-site management. Our team works closely with hotels and venues to negotiate contracts, coordinate room blocks, and manage accommodations for attendees. We also oversee event setup, catering, AV equipment, and other logistical details to ensure everything runs smoothly on the day of the event. With our expertise in facility and hotel management, you can trust us to create a comfortable and convenient environment that enhances the overall experience for your guests. Let us take care of the details so you can focus on delivering a successful event.
09
Sponsorship Support & Fulfilment
Our sponsorship support and fulfilment services are designed to maximise the value and impact of partnerships for your event. We work closely with sponsors to understand their goals and objectives, then create customised sponsorship packages that align with their needs and provide tangible benefits. Our team handles all aspects of sponsorship fulfilment , from logo placement and branding opportunities to sponsor recognition and activation during the event. We also provide regular updates and post-event reports to sponsors, showcasing the success and ROI of their sponsorship investment. With our expertise in sponsorship support and fulfilment , you can attract and retain valuable sponsors while enhancing the overall experience for attendees. Let us help you unlock the full potential of sponsorship opportunities for your event.
10
Logistics, Production & On-Site Management
Our logistics, production, and on-site management services are essential for ensuring the smooth execution of your event. We handle all logistical aspects, including transportation, equipment rentals, vendor coordination, and venue logistics. Our production team oversees audiovisual setup, staging, lighting, and other technical aspects to create a visually stunning and seamless experience. On-site, our dedicated team manages every detail, from registration and guest services to troubleshooting and coordination, ensuring that your event runs flawlessly from start to finish. With our expertise in logistics, production, and on-site management, you can trust us to deliver a memorable and successful event that exceeds expectations. Let us handle the complexities so you can focus on enjoying your event and engaging with your guests.
11
Tradeshow, Sales, Support & Management
Our tradeshow, sales support, and management services are designed to maximise your presence and impact at trade shows and exhibitions. We handle all aspects of tradeshow planning and management, from booth design and setup to logistics and coordination. Our sales support team assists with lead generation, customer engagement, and product demonstrations to drive sales and conversions. We also provide on-site support during the event, managing booth activities, networking opportunities, and client interactions. With our expertise in tradeshow management, you can showcase your products and services effectively, attract potential customers, and achieve your sales goals. Let us help you make a lasting impression at your next tradeshow or exhibition.
12
Post Event Evaluation
Post-event evaluation is a crucial part of our event management process. After your event concludes, we conduct thorough evaluations to assess its success and gather feedback from attendees, sponsors, and stakeholders. Our team analyses key metrics, such as attendance, engagement levels, and ROI, to determine the effectiveness of the event and identify areas for improvement. We also collect qualitative feedback to understand participant experiences, preferences, and suggestions for future events. With our post-event evaluation, we aim to learn from each event, refine our strategies, and deliver even better experiences for your next event. Let us help you measure the impact of your event and make data-driven decisions for future success.
03
Association Events
Managing an association is complicated, so let us focus on your event so you can focus on your association and members.
We have worked with numerous associations to implement strategic changes to their events in order to address many of the issues associations deal with on a daily basis.
05
Parties & Celebrations
If you can celebrate it, our event planners can create it!
We plan and design bespoke parties and social events across United Kingdome. Our portfolio includes festive baby showers, elegant bridal showers, romantic engagement parties, intimate marriage proposals, exclusive dinners, corporate parties, modern mitzvahs, and trendy quinceañeras.
06
Staff Hiring and Service Outsourcing
We understand that every detail matters in creating unforgettable experiences. Whether you need skilled staff to ensure seamless execution or specialised services to elevate your event to the next level, we’ve got you covered. Our extensive network of professionals guarantees top-notch service tailored to your unique needs and preferences. From experienced event coordinators to talented caterers and entertainers, we provide the perfect team to bring your vision to life.
